Getting Value out of SharePoint
More than 75 percent of the Fortune 500 companies use SharePoint. SharePoint offers a collection of tools that are web-based and allow project collaboration. These tools are mostly predesigned websites that store information about individuals or teams and aids the collaboration process. Site owners as well as members can author content by using the tools provided on site. SharePoint uses links, text and images to create a single point collaboration system.
The SharePoint workflow is similar to a programmed flowchart that removes the need to labor over the work process and employ guesswork and random techniques. The workflow is aided by the Document Approval service SharePoint provides. It checks, tracks, reminds and forwards the pending and completed tasks. The process does not need to be monitored.
The Document Approval program monitors the process and approval for publishing webpages. It also collects feedback from a group of people and reviewers. It also sends document to be digitally signed by the managers and top-tier personnel. It also allows participants the decision to delete or keep expired documents.
The three-state function in the Workflow program can help organizations keep track of issues with customer support, project tasks and sales leads. Similar to the Document Approval is the Group Approval, which gives a view of the current approval processes an individual is involved in. Translation of documents is also monitored and assigned to translators.
The Knowledge Management abilities of SharePoint help co-workers find other colleagues from the organization who share the same interests and activities. It also searches for documents with useful suggestions and a powerful algorithm, which gives you relevant results. Information can be imported from other systems using the service and it helps organize the documents. The content of webpages can be translated from multiple languages to allow audiences from all over the world to comprehend the information. The translation process can be automated too!
The great classification tools provide taxonomy and content type features and it has been expanded using Managed Metadata Service to make the process more flexible. SharePoint as you can see has all the tools to make it a professional Knowledge Management method. It defines the content types as well as the classification structures and implements searches promoting the sharing of implicit knowledge.
Process360 is another service in the SharePoint collection that can be configured according to the requirements and finishes the need for back-end coding. It operates end-to-end and allows the business users to build a model of the proposed or current business processes. The efforts of all the users can be collaborated and shared with Analysts for improvement of the process model to get better results. The model can be sent to the IT department for publishing the model and begin production. All of this and much more is offered by InfoTrinsic Solutions, which has a unique approach to these matters.
SharePoint and its services are leveraged by users to facilitate the processes and work involved and managers use a different set of services to oversee the processes and maintain efficiency. Monitoring is in real-time and the dashboards give instant notifications so inefficiencies and bottlenecks can be identified quickly. The processes are collaborative therefore adjusting and improving the solutions is simpler than it ever was before!
InfoTrinsic Solutions helps businesses reduce costs incurred by processes, increase the consistency and efficiency, improve the customer service, report and manage information as well as optimize processes through SharePoint.